Project Manager – Contract to Hire


McGuffin is on the hunt for a skilled Project Manager who has a passion for process and consummate communication skills. If you are adamant about keeping ducks in order and believe that you can herd cats, read on!

McGuffin’s Project Managers (PM) are responsible for planning and overseeing projects to ensure they are completed in a timely fashion and within budget. In addition, this position manages project resources, prepares budgets, monitors progress, and keeps stakeholders informed the entire way. 

We view the PM as an essential internal hub of communication. They ensure everyone is clear on assignments, workloads are manageable, processes understood, calendars logical and hours billed to the correct job. Our PM is a solver-of-problems, and is deeply curious, inquisitive and diplomatic.


  • Work with Client Services team to understand project requests, gather requirements, define objectives, deliverables and delivery dates 
  • Ensure projects are completed in a timely fashion and within budget
  • Work with CD to identify appropriate resources for marketing projects/campaigns, and create a workable plan
  • Work with CD and account lead to identify the best approach to the projects
  • Build strong working relationships with internal and client team members, establishing a role as a trusted resource and advisor
  • Own creation of project timelines – work with all departments  to get alignment and signoff prior to project start
  • Create project folders for the file server and communication channels, as well as maintain organization/asset management during creative development
  • Schedule and attend internal meetings related to creative development
  • Lead project/campaign teams from a workflow perspective; with weekly and daily check-ins and status meetings as needed
  • Manage external & internal communication/documentation with the team, client, and vendors; ensure all are informed of status and next steps
  • Monitor project/campaign milestones, ensuring all deliverables meet agreed-upon quality standards and our client’s expectations
  • Document all client change requests and review with appropriate personnel to issue scope change orders for approval
  • Support internal teams, discuss issues and conflicts, identify and address potential concerns, ensure accuracy of team resources, schedule and budget; seek solutions

Required Skills/Characteristics

  • Highly organized with great attention to detail
  • Proactive, comfortable working independently
  • Ability to manage multiple priorities/tasks
  • Ability to get along with a wide variety of personalities, from junior to senior staff, and agency to vendor to client-side
  • Strong written and verbal communication skills
  • Assertive, strong negotiating and consensus-building skills
  • Keen interest in process, operations, with a desire to continuously improve
  • Alignment with McGuffin core values
  • Basecamp experience would be a plus, but not necessary

    Required Experience

    • Bachelor’s degree or equivalent in a related field
    • Five+ years of project management experience; full-service agency setting preferred
    • Managing and controlling creative workflow processes; involvement in all aspects of the creative project life cycle from estimating to concept to delivery
    • Resource allocation
    • Proficiency working in Excel, Basecamp and/or other project management programs to maintain schedules, communicate priorities and monitor budgets and details
    • Working in a fast-paced environment with changing priorities
    • PMI certification a  plus
    • Financial marketing experience a plus

The perks of our work

McGuffin offers healthcare insurance (medical and dental, long-term-disability and term life insurance; vision and short-term disability available), a 401(k) program, a rather unique work schedule and a refreshing team culture. Our office is located just blocks from Union and Ogilvie Stations in Chicago, and is also close to the el.

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Sound like a fit? Apply now.